Terms and conditions for events

These terms and conditions apply to contracts for the leasing of conference, banquet and event rooms of the hotel for the organization of events such as banquets, seminars, meetings etc. as well as all other related services and deliveries of the hotel. The accommodation and re-letting of the rooms, areas and showcases as well as the invitation to interviews, sales or similar events require the prior written consent of the hotel. Terms and conditions of the organizer apply only if expressly agreed in writing.

The contract is concluded by the application acceptance (confirmation) of the hotel to the organizer; these are contractual partners. If the customer / orderer is not the organizer itself or if a commercial agent or organizer is involved by the organizer, these are jointly and severally liable together with the organizer for all obligations arising from the contract. The hotel is liable for its obligations under the contract. This liability is limited to performance defects which, except in the performance-typical area, are due to intent and gross negligence on the part of the hotel. In addition, the organizer is obliged to inform the hotel in good time about the possibility of causing an exceptionally high damage.

The hotel is obliged to provide the services ordered by the organizer and promised by the hotel. The organizer is obliged to pay the hotel's agreed prices for these services. This also applies to services in connection with the event and expenses of the hotel to third parties. The agreed prices include the respective statutory value added tax. If the period between the conclusion of the contract and the fulfillment of the contract exceeds 4 months and the price generally charged by the hotel for such services increases, the contractually agreed price may be increased appropriately, but not by more than 10%. Invoices of the hotel without a due date are payable without deductions within 8 days from receipt of the invoice. In the event of late payment, the hotel is entitled to charge interest at the rate of 4% above the respective base interest rate or the corresponding successor interest rate of the European Central Bank. The organizer has the proof of a lower, the hotel of a higher damage reserved. The hotel is entitled to request a reasonable advance payment at any time. The amount of the advance payment and the payment dates can be agreed in writing in the contract.

If the advance payment is not made even after the expiry of a reasonable grace period set by the hotel with the threat of refusal, the hotel is entitled to withdraw from the contract. Furthermore, the hotel is entitled to withdraw from the contract for a materially justifiable cause, for example if - force majeure or other circumstances for which the hotel is not responsible make the fulfillment of the contract impossible; - events are booked with misleading or false statements of material facts, eg of the organizer or purpose; - the hotel has reasonable cause to believe that the event may jeopardize the smooth running of the business, the security or the reputation of the hotel in public, without this being attributable to the hotel's sphere of control or organization; - there is a violation of the scope of paragraph 2. The hotel must notify the organizer of the exercise of the right of withdrawal without delay. There is no claim of the organizer for damages against the hotel, except in case of intentional or grossly negligent behavior of the hotel.

If the organizer withdraws from the contract, the hotel is entitled to charge the agreed rent, provided re-letting is no longer possible. If the organizer only withdraws between the 8th and the 4th week before the date of the event, the hotel is entitled to charge 35% of the lost food revenue in addition to the agreed rental price, 70% of the food turnover for each later withdrawal. The calculation of the food turnover takes place according to the formula: menu price - banquet x number of persons. If no price has yet been agreed for the menu, the cheapest 3-course menu will be used as the basis for the valid event offer. Spared expenses after 2nd and 3rd are thus compensated. The organizer has the proof of a lower, the hotel of a higher damage reserved.

A change in the number of participants by more than 10% must be communicated to the Banquet Department no later than 5 working days before the start of the event; it requires the consent of the hotel. A reduction of the number of participants less 10% will be accepted by the hotel at the billing. For deviations beyond that, the originally announced number of participants minus 10% is taken as the basis. In the case of a deviation upwards, the actual number of participants is calculated. If the number of participants deviates by more than 10%, the hotel is entitled to redefine the agreed prices and to exchange the confirmed rooms, unless this is unreasonable for the organizer. If the agreed start and end times of the event are shifted without the hotel's prior written consent, the hotel may charge additional costs for the service, unless the hotel is at fault.

The organizer may not bring food and drinks to events. Exceptions require a written agreement with the banquet department. In these cases, the contribution is calculated to cover overheads.

Insofar as the hotel procures technical and other equipment from third parties for the organizer at its request, it acts in the name, on behalf of and for the account of the organizer. The organizer is liable for the careful treatment and proper return. He indemnifies the hotel from all claims of third parties arising from the provision of these facilities. The use of the organizer's own electrical systems using the hotel's electricity network requires its written consent. Disruptions or damage to the hotel's technical equipment caused by the use of these devices shall be borne by the organizer, unless the hotel is responsible for them. The electricity costs arising from the use may be charged and calculated by the hotel. The organizer is entitled, with the hotel's consent, to use its own telephone, fax and data transmission facilities. The hotel can charge a connection fee. If suitable connections of the hotel remain unused due to the connection of the organizer's own facilities, a cancellation fee can be charged. Disruptions to technical or other facilities provided by the hotel will be rectified immediately if possible. Payments can not be withheld or reduced, as far as the hotel is not responsible for these disturbances.

Accompanying exhibition or other, even personal items are at the risk of the organizer in the event rooms or in the hotel. The hotel assumes no liability for loss or damage, except in case of gross negligence or intent of the hotel. The decoration material brought with you must comply with the fire-police requirements. To ask for official proof, the hotel is entitled. Due to possible damage, the installation and attachment of items must be agreed in advance with the hotel. The exhibited or other objects are to be removed immediately after the end of the event. If the organizer fails to do so, the hotel may carry out the removal and storage at the expense of the organizer. If the objects remain in the event room, the hotel may charge room rental for the duration of the stay. The organizer has the proof of a lower, the hotel of a higher damage reserved.

The organizer is liable for all damage to the building or inventory caused by event participants or visitors, employees, other third parties from his area or himself. The hotel may require the organizer to provide adequate security (eg insurance, deposits, guarantees).